This awesome budget saving article comes to us straight from Project Wedding. We love the cookie buffet and the beautiful lace sheath wedding dress.
My sister got married last year when she was just 21. Having not attended many weddings herself, she needed a little help with the planning. We ended up having the best time working on it together, and it was an amazing bonding experience. She was sweet and relaxed and not terribly interested in the minutiae, so we put together a very simple, family and friend oriented afternoon ceremony, followed by a dessert and champagne reception in his parent’s backyard.
We had about 125 people attending, and the we came in well under $5000, even with the high cost of the private chapel ($1200). No need for wedding insurance for this one! Scroll down to the bottom to see a detailed budget breakdown.Clothes: My sister wore a gorgeously simple cream colored lace sheath dress that she got at Macy*s (not in the wedding section) for less than $200 – no alterations, but my mom added a little band of black velvet ribbon under the bustline. I was her only attendant and I wore one of my favorite J. Crew dresses and my mom made a cummerbund in the same silvery grey as the flower girls’ skirts (also made by mom). Sis wore barely any jewelery – just a delicate cameo necklace (we have matching ones from when our parents traveled through Italy after they first got married!).
Food: Food is a huge part of the wedding budget. Rena was having an afternoon wedding, so we decided to keep things simple and stick with a dessert buffet, and offer champagne, cider and coffee to drink. You save money a couple ways. Obviously, you don’t have to pay for full meals. You also don’t have to rent forks, and you can just get small plates and cocktail napkins. Note: You need two plates for every guest, plus forks for the cake serving, unless you want to ask people to bring back their dessert plates so you can serve them cake. Trust me, you don’t. It would back the cake line up significantly, unless your wedding is really small.
We used favorite family recipes to make tons and tons (seriously, tons) of cookies, adhering to the basic color scheme of black and white. I also made hundreds of mini cupcakes. We had copious amounts of champagne and sparkling cider. I wish I had another picture of the dessert tables, because this one is low res and it was taken after people had already started stuffing their faces. Tip: We didn’t have a professional photographer at the reception and we got gorgeous photos from family and friends, but they don’t usually think to take any detail pictures. If you want detail pictures, make sure to ask (kindly) someone specific to take them.
Making cookies is fun. Making thousands of cookies while living in an apartment is logistically difficult.
The freezer is your best bet, unless you are an actual baker by profession and have an industrial kitchen and lots of time. I looked for cookies that could be either baked and frozen, or doughs that could be rolled into logs, frozen, and then sliced and baked the day before. The goal here is to avoid getting stuck shaping cookies (even drop cookies take time) in the midst of pre-wedding madness.
I made an Excel spreadsheet for myself (UPDATE – I finally have the spreadsheet information up and you can see it here – http://heart-of-light.blogspot.com/2010/08/cookie-spreadsheet-explained.html), listing all the recipes I was going to use, and the number of batches of each, and then had it calculate the total pounds of flour, butter, etc. I needed to buy. I did one or two major shopping trips at Smart and Final and bought supplies in bulk. Knowing my entire list ahead of time saved time and money.
I made one or two different types of cookies per week, mixing up two double batches of each to save time, for the month and a half prior to the wedding. Of course, this meant our entire freezer (and my parents’ entire freezer) was filled with cookies and cookie dough.
A few days before the wedding, I made hundreds of mini cupcakes. I cheated and used boxed mix that I picked up when it was on sale for $1 a box but I did make real frosting. The easy way to dole out cupcake batter? Get a gallon size ziploc bag, scrape the entire bowl of batter into it, seal the bag, cut a small bit of one of the corners out and then just use it to neatly dispense cupcake batter into the cups. You wouldn’t believe how much time this saves, compared to spooning batter into each cup. You get approximately 75 mini cupcakes per box of cake mix, which makes these really cost effective.
The single, sadly diminished (and incredibly low res) shot
We also picked out classic cookies in black and white (oreos, vanilla sandwich cookies and mini meringues) and put them in huge hurricane vases scattered around the dessert tables. It was cute and not very expensive.
Tips for doing a massive dessert buffet:
1. Unless you are a control freak (I freely admit I have a problem), please get other people to help. I’ve heard that in the midwest, cookie buffets are a wedding tradition, with family members bringing cookies to share. I think this is a great idea, if you provide the plating set up.
2. Tables look better with lots of height layers. I used my own stash of vintage cake platters and borrowed stands from people, trying to make sure we ended up with a variety of heights. I also bought (from a flower supplier) inexpensive hurricane vases in various sizes, to add a little contrast.
3. Buy little bags or boxes. We had tons of leftovers at the end of the night, and we set out little brown lunch bags, so that people could pack up cookies to take home.
4. Get someone to take pictures! I am still so sad that we don’t have any good pictures of the tables, because they were really pretty when they were all set up.
Location: The ceremony was held in a little chapel up the street from the groom’s parents’ home (the one my sister always wanted to get married in). We all grew up in the same neighborhood, so it was a mere mile from my parents’ house, making logistics much easier. The reception was held in the groom’s parents’ (thankfully large) backyard.
We rented tables and plain white tablecloths from a local rental company. A florist friend helped us pick out flowers (vast amounts of white hydrangeas, with dusty miller and other accents plucked from my mom’s yard) and make simple clusters of them in low vases for the tables. Between the vases, we spread trails of glossy black river rocks (from Home Depot).
father-daughter dance on the patio
The cake: My sister picked a recipe from Martha Stewart and my mom and I made it the day before the wedding (and iced it the day of). Luckily, this cake was super forgiving and easy to work with, besides being delicious.
My mom and stepdad kindly transported the cake to the reception while we finished up taking pictures at the chapel. Can I just say I am so glad that I wasn’t there to witness this moment? I think I would have had a heart attack watching the cake get moved. That sucker was heavy.
Here I am cutting the cake, after the top tier had been whisked away for storage. I have no idea why I look so concerned. I think I was trying to figure out how big to make the slices.
I know that making a wedding cake sounds intimidating, but here’s the thing – it’s all about your recipe. And your decorating taste. If my sister had wanted a fancy fondant tower with sugar crafted birds hovering over it, I would have immediately declined, because I am not a cake decorator and I am not insane. But how can you resist this?
We had a copy of the actual magazine (since lost, much to my dismay – if anyone has it, I would love a scan of those pages!), and it provided amazingly detailed, easy instructions on how to assemble the cake. Luckily, they still have the basic recipes up on the site. Meyer lemon pound cake, coconut swiss meringue buttercream and meyer lemon curd filling recipes can be found here, here and here.
We saved the top of the cake for their one year anniversary, but I was nervous about how it might taste, so I made another little cake to give to them. Making one batch of cake is much more fun than making ten, by the way. If you want to make a smaller cake, just make one batch of the cake and a half batch of the frosting – it will be plenty. I made three little cakes from one batch, each six inches in diameter and three inches in height.
Things to think about, if you want to make a giant wedding cake:
1. Pick a recipe you are comfortable with – I highly recommend pound cake if you aren’t experienced with making large cakes, because airier cakes are more likely to crack and cause major frustration.
2. Go to a cake store well in advance, because you are going to need large pans (some cake stores will rent pans to you for a fraction of the cost of buying them) and specialty ingredients.
3. Don’t rely on your decorating skills too much, unless you are actually a cake decorator. This cake was a dream because I just slathered the frosting on for an amazing, stucco-esque finish and then added some candied lemon peels and flowers for decoration.
The invitations: On a tight budget, letterpress simply wasn’t an option, so we decided to go super simple instead. I designed the invitations to maximize efficient use of paper and shopped around online for envelopes.
I designed the invitations in Illustrator and printed them on nicely textured white paper, four to a page. An ink jet printer works just fine, especially if you set the print quality to “best.” A thick black paper with lightly embossed columns provided the backing, and I added a couple tiny rhinestones to the fly aways because I am a sucker for sparkles.
The RSVP cards were very similar, but I backed them on thick black cardstock, so that they would hold up to the mailing process. D designed a super simple map for the details card.
Tips if you are thinking about making your own invitations:
1. Try to maximize everything – I started with common paper sizes and then figured out what size to make the final invitations.
2. Research postal rules. We originally thought square invitations sounded fun, but oddly sized envelopes mean extra postage, which adds up quickly. We made the postcard RSVPs, which saves money on postage, but they have minimum and maximum sizes.
3. Invest in a paper cutter and some spare blades – trust me, you cannot do this with scissors.
4. Spray adhesive is a million times less messy than actual glue. We would lay several invitations out face down on a large piece of cardboard, spray them all (outside!) and then quickly lay them down on the backing.
5. Buy a test sheet of paper and print the invite on it before you commit to a bulk quantity. I made the mistake of not doing this and ended up with two unusable reams of paper, because the texture was just too smooth and I couldn’t live with it.
*** BUDGET BREAKDOWN: ***
Approximately 125 people attended. I’m always curious about how these things break down, so here’s what we spent.
Rentals: $917 (included tables, linens, chairs, coffee cups + saucers, champagne glasses, plates, forks, delivery charge and tax)
Food: $400 (includes ingredients for thousands of home made cookies, plus all the stuff for making the cake, including cake pans)
Drink: $450 (we ordered 70 bottles of decent champagne ($7.50 per bottle) at BevMo. They have great prices and they allow you to return unopened bottles, which was great because we ended up only using 60 bottles)
Flowers, etc: $250 (for bulk hydrangeas, plus buying the vases, the ribbon for the bouquets and the river rocks)
Invitations: $300 (including invitation, inserts, envelopes and postage for 150 invites. We designed our own invitations, shopped around for nice paper, and printed them on our printer – this would have been even cheaper if I had more experience, because I messed up a few times and bought stuff we didn’t need)
Dress: $200, plus another $50 for the material for the flower girl skirts, my cummerbund, and the boys’ ties, all made by mom. Oh, and $50 for an adorable pair of black Mary Janes that went perfectly with the sweet little wedding dress.
There were other random incidentals that came up, so I don’t know the real total, just that it clocked in under $5000, including the exorbitant cost of the private chapel ($1200 for just 2 hours of use time, but it was my sis’s dream location) and the vintage rings they found for each other at an antique dealer in our hometown.
Of course, we did all the work ourselves, so I don’t really know how to come up with a cost for that. I loved planning this wedding, but it convinced me that wedding planners more than earn their money. This took major planning, thinking ahead, researching, dozens of my nerdy organizational spreadsheets, plus a scale drawing of the backyard layout in AutoCad. We had three families and innumerable friends helping out, which was amazing, and fun, and more than a little crazy. Everything was simple and a true labor of love. No one seemed to mind not having plated service or a wedding band. We forgot to toss the bouquet. No one cared. After we saw off the happy couple (they camped out on the beach for their honeymoon), lots of people stayed to help clean up a bit and someone ran out and ordered massive amounts of In’n’Out burgers and fries and we all sprawled around and finished off more champagne.